Respond to a tokenised honour correspondence

If you have received a message from the State that includes a tokenised link about an honour, this page explains what it means and how to respond.

What a tokenised link is

A tokenised link is a unique URL specific to you, typically of the form https://honours.kaharagia.org/response/{token}. The token identifies the matter and authorises you to respond without needing to create or sign in to a Kaharagian account.

You may receive a tokenised link about, for example:

• A nomination: the State has been informed that you have been nominated for an honour, and is asking whether you wish to be considered (some honours offer a stage at which the Nominee can decline before deliberation begins)
• An offer: the relevant authority has decided to confer an honour on you, and is asking you to accept or decline
• A confirmation request: the State needs to confirm that you received an earlier communication
• A contact-detail update: the State is asking you to confirm or update the address or contact details on file before issuing insignia or sending a printed communication

Confirming the link is genuine

Tokenised correspondence is sent by the State through legitimate channels. If you are uncertain about the authenticity of a link, before responding:

1. Check the domain. The token URL should be on honours.kaharagia.org (or, in some cases, another kaharagia.org subdomain). Be cautious of look-alike domains.
2. Cross-check via the State. You can verify the existence of the matter by visiting honours.kaharagia.org and using the contact channel to ask whether a tokenised correspondence has been issued to you.
3. Verify the email's provenance. Tokenised correspondence emails come from official Kaharagian addresses. Look for state.kaharagia.org or kaharagia.org sender domains; treat anything else with caution.

If you are still uncertain, do not click the link until you have confirmed it is genuine. Phishing using fake "honour" notifications is rare but possible.

What you'll see

Opening a token URL takes you to the response surface for the matter. The page will show:

• The honour or matter the token relates to
• A summary of what is being asked of you (acknowledge receipt, accept, decline, supply updated details)
• The action buttons (accept, decline, request more time)
• A reply box, where free-text response is invited

You do not need to be signed in to anything. The token authorises this single response surface.

How to respond

The exact form depends on the matter:

Acknowledging receipt

Choose the Acknowledge option. The State records that you have received the correspondence and will move on to the next stage.

Accepting

Choose Accept and confirm. For an offer of an honour, this confirms that you wish to be conferred the honour. The conferral typically follows promptly and is published in the Royal Kaharagian Gazette.

Declining

Choose Decline and (where requested) provide a brief reason. Declining is a personal decision that the State respects without prejudice.

Updating contact details

Where the State asks for updated details, fill in the fields presented. The new details are used for delivery of insignia or printed correspondence relating to this matter.

Replying with free text

Where a reply box is present, you can write a longer message. Replies are read by the relevant officer and may inform subsequent steps.

What happens after you respond

The State records your response against the matter. Depending on the type of matter:

• Acknowledgements: proceed to the next stage; you may receive a follow-up communication with the substantive request
• Acceptances of an offer: the conferral is finalised and gazetted; insignia (where applicable) are arranged
• Declines: the matter is closed; no honour is conferred and no record of the offer or decline is made public
• Updated contact details: the State's record is updated for this matter

If you have an ePortal account and are signed in, the response is also visible in your inbox and on your Honours page.

Token expiry

Tokens have a limited validity period. If you click a link and find it has expired, contact the State through honours.kaharagia.org referencing the matter; a fresh link can usually be issued.

Privacy and confidentiality

The substance of a tokenised correspondence is confidential between you and the State until any conferral is gazetted. The fact that you were nominated, offered an honour, or declined an honour is not public unless the State publishes the conferral.

For full handling rules see the Honours Privacy Notice.

Common questions

• "I think the link is suspicious." Don't click. Contact the Honours service through the published contact channel to verify.
• "I lost the email." Tokenised links are sometimes single-use; the State may need to reissue. Contact the Honours service.
• "I want to think before responding." Many tokenised matters are not time-critical; take the time you need within the validity period. If a deadline is mentioned, observe it.
• "Can I respond on someone else's behalf?" Only if you have proper authority to act for them (e.g. as legal representative). Tokens are addressed to the individual, and responding on their behalf without authority is misrepresentation.
• "Will responding affect my other Kaharagian matters?" No. Each matter is administered separately. Declining one honour does not affect future considerations or any other matter you have with the State.